Run your operation and your field workforce — on one platform.
CRM, HR, projects and approvals with a mobile field app — then switch on the module for how you work: a guard force, field teams or monitoring & evaluation. Online or offline.
Built for field operations — security, NGOs and mobile teams
One platform for your whole operation & your field workforce — built for how work actually happens.
Kwimu is a company operations platform — CRM, HR, projects and approvals — with a mobile field app and product modules on one chassis. Run your back office and your field teams on one system, then switch on the module built for how you work: GuardForce for a guard force, M&E for monitoring & evaluation, or FieldForms for offline data capture. Priced in shillings, DPPA-aware, with a self-host option.
Back office + field, one record
CRM, HR, approvals and a field app on one login — office and field staff on the same live record.
Trustworthy field attendance
Mobile check-ins with selfie and GPS — mock-location flagged, shift-locked, so you know who was actually there.
Approvals that survive an audit
Multi-step approval chains with segregation of duties — the person who builds a pay run is never the one who approves it.
One chassis. A field app. The module you need.
Whatever your field workforce does and whoever you answer to, Kwimu fits it.
One Chassis, Many Modules
CRM, HR, projects and approvals as the base — add GuardForce, M&E or FieldForms and run them from one login.
A Mobile Field App
Field staff work from the phone — check-ins, forms and captures with GPS, syncing when they are back in signal.
Data Protected (DPPA)
Personal and special-category data handled with consent, encryption and an access audit log — built around DPPA 2019.
Priced in Shillings
Local pricing, local support and a self-host option — no FX surprises, no data leaving the country if you need it not to.
One platform, built for your model
Kwimu adapts to how your institution actually runs. Pick your type and switch on only what you need.
Run a guard force from recruitment to payday
Recruit, deploy, verify shifts and run payroll with proper sign-off — with a live per-site P&L.
Talk to us about your guard force- Recruitment chainOps → Admin → HR sign-off; candidate to approved guard.
- GPS + selfie check-inMock-location flagged; every shift a locked record.
- Shift verification (SoD)Verifier is never the supervisor; only verified shifts pay.
- Pay-run approval chainOps → Admin → HR → Accounts; advance recovery built in.
- Per-site P&LRevenue minus verified labour = margin, site by site.
Prove your reach to donors — consent built in
Beneficiary registry, consent lifecycle and donor-ready indicators for NGOs and foundations.
Talk to us about M&E- Beneficiary & household registrySpecial-category (minors / health) aware from the start.
- Consent lifecycleRecord and revoke; withdrawal masks reads and exports.
- Configurable indicatorsImpact / outcome / output; targets vs actuals; disaggregation.
- Privacy by designSmall-cell suppression and a full access audit log.
- Donor-ready exportsLogframe xlsx / pdf + consent-gated registry export.
Capture field data offline — into your CRM
Drag-drop forms, offline sync and anti-duplicate capture for any field team.
Talk to us about FieldForms- Drag-drop form builder16 field types + skip-logic; immutable versioning.
- Offline-first syncTwo-phase, idempotent by UUID — survives flaky signal.
- GPS + anti-duplicateMock-location flag; spatial dedup (warn / flag / block).
- Field map + dashboardClustered submissions map, KPI cards, colour by form.
- Promote to CRMOne tap to Lead / Project / Guard / Shift — idempotent.
Run your whole company from one dashboard
CRM, HR, projects and approvals on one chassis — we run our own company on it.
Talk to us about your operation- CRM & pipelineLeads, clients and contracts in one organised account.
- HR & staff recordsStaff, attendance and payroll with approval chains.
- Approvals & SoDConfigurable approval chains with segregation of duties.
- Roles & permissionsFine-grained roles across office and field, per site.
- Full audit logEvery sensitive action logged — DPPA-aware, self-host option.
From a candidate to a clean pay run
One platform covers the whole field cycle — recruit, deploy, capture, verify, approve and reconcile — so your team runs the operation, not spreadsheets.
Recruit & onboard
Recruit and onboard field staff with a sign-off chain — documents and IDs on configurable forms.
Web & appDeploy & roster
Assign staff to sites, build rosters and shifts across the whole operation.
Sites & shiftsCapture in the field
Check in with GPS + selfie and capture forms from the phone, online or offline.
Offline-firstVerify shifts
Verify field attendance with segregation of duties — only verified work flows to pay.
Segregation of dutiesApprove the pay run
Build, approve and pay through a multi-step chain — advances recovered, nothing paid twice.
Audit-readyReconcile & report
Per-site P&L and donor-ready reports fall out of the same record — automatically.
One recordEverything your operation needs, built in
A complete back office plus a field app — CRM, HR, approvals and the module you need. No bolt-ons, no spreadsheets.
CRM & Contacts
Leads, clients and contracts in one organised pipeline — field captures promote straight in.
HR, Staff & Payroll
Recruitment, staff records, attendance and pay runs — with a multi-step approval chain.
Approvals & Segregation of Duties
Configurable approval chains for pay runs, expenses and requests — build, review, approve, pay.
Mobile Field App
Check-ins, forms and captures from the phone with GPS — offline-first, syncs when back in signal.
Field Forms & Capture
Drag-drop form builder, offline sync, anti-duplicate and a clustered field map.
Projects & Modules
Projects, tasks and the module for your work — GuardForce, M&E or FieldForms — with full audit trails.
See Kwimu in action
A tour of the platform — from the GuardForce command centre to M&E dashboards and the field app.
One platform that reaches every field worker, wherever they are.
Office, site or phone — recruit, deploy, capture, verify and pay anywhere, on one connected platform.
Request a Demo
Kwimu in every field worker’s hand
Kwimu isn’t just an office dashboard — it’s in the pocket of every guard and field officer. Check in, capture and sync from the phone, even where there is no signal.
- Check in with GPS + selfieMock-location is flagged and every shift is a locked, tamper-evident record.
- Capture forms offlineField forms save on the phone and sync the moment you are back in signal — nothing lost.
- Works where there is no signalOffline-first by design — two-phase, idempotent sync survives flaky networks.
- One tap to your CRMPromote a capture straight to a lead, project, guard or shift — no re-keying.
One platform for your whole operation.
We use what we sell
Servamatics runs its own company on Kwimu — CRM, HR, projects and approvals — at app.servamatics.com. We dogfood it daily.
A live paying customer
A live guard-force operator runs its entire force on Kwimu GuardForce today — check-ins, verified shifts and payroll sign-off.
Founding-customer terms
The earlier modules (M&E, FieldTeams) are open to founding customers — white-glove setup in exchange for a reference.
Grows with you
Start with one module and one team, then switch on more as your operation grows — no re-platforming.
Priced to your team — in shillings
Kwimu is priced to how you actually work: a platform base, your active users (your field workforce is the volume), and the module you switch on. Tell us your team size and we quote the same day — no FX surprises.
Platform base
The chassis every team starts on.
- CRM, HR, projects & approvals
- Mobile field app included
- Roles, permissions & audit log
- Offline-first, DPPA-aware
Base + a module
Add the module for how you work.
- Everything in Platform base
- GuardForce — run a guard force
- M&E — monitoring & evaluation
- FieldForms — offline data capture
- Priced per active seat (office + field)
Dedicated instance
Your own isolated deployment.
- Everything in Base + module
- Isolated instance for max privacy
- Self-host option — data stays with you
- Dedicated onboarding & SLA
Also good to know: a live paying customer already runs its guard force on GuardForce — founding-customer terms are available on the earlier modules (M&E, FieldTeams) in exchange for a reference. Tell us your team size and how you work for an exact quote, in shillings.
Ready to run your operation?
See Kwimu in action on your own operation — book a walkthrough and we'll tailor the demo to how your field teams work.
Request a Demo